For the XVIII. International Symposium on Amyloidosis from 4-8 September 2022 at Heidelberg University
I. Information for the purpose of data collection
Person responsible, data protection officer
Responsible for data processing within the meaning of the GDPR (german DS-GVO) and other data protection regulations is the:
The data protection officer of the University is:
Ass. jur. Christoph Wassermann
Tel: +49 6221 54-12070
2. Categories of data processed
In addition to the data collected during the registration process, images, sound and video recordings will be made during the conference.
3. Purpose of the processing and consequences of not providing the personal data.
We process your provided data exclusively for the purposes of organisation, management, implementation and documentation of the above-mentioned conference. The specific processing purposes relate to:
- Keeping a list of participants.
- Creation and printing of name badges (content: title, surname, first name, naming of company/or institution).
- Preparation of invoices (name, first name, company/employer).
- Creation of certificates of participation (name, first name, company).
- Preparation of statistics (for internal purposes only).
- If the conference takes place in cooperation with a scientific society or other cooperation partners, the participant data may also be passed on to this society within the framework of the organisation.
- If the cooperation takes place with other service providers, e.g. for the organisation of an online conference, for the implementation of special sub-offers, workshops, etc., the participant data may be passed on to these service providers.
- The names of the participants are visible on the virtual platform (list of participants).
- The need to pass on data usually also arises in the context of abstract reviewing and editing. The review process often involves several people from different institutions.
- In a hybrid or virtual conference; image, sound and film recordings are first and foremost used for transmission to the virtual platform and for holding a virtual conference. Image, sound and film recordings also serve the purpose of coverage of the conference on the Heidelberg University websites and in press releases. Such data will also be passed on to the scientific society ISA for the same purpose.
Mandatory information is required for the conclusion of the contract, without mandatory information the registration and thus the participation in the conference cannot be carried out.
With appropriate consent: information about future, thematically similar, conferences by the ISA Society (hereafter: invitations). In case that consent is not granted, no disadvantages will arise.
4. Legal basis for processing
- Implementation and confirmation of registration, processing of the conference:
Art. 6 para. 1 lit. e in conjunction with Art. 6 para. 3 of the General Data Protection Regulation (DS-GVO) in conjunction with § 4 of the Baden-Württemberg State Data Protection Act (LDSG BW). In case of voluntary information: Art. 6 para. 1 lit. a DS-GVO.
- List of participants and invitations:
Art. 6 para. 1 lit. a DS-GVO
- Image, sound and film recordings:
Your consent according to Art. 6 para. 1 p. 1 lit. a DS-GVO.
The above-mentioned personal data will only be passed on to employees of Heidelberg University or to external service providers who are entrusted with the organisation and implementation of the above-mentioned conference. If you have consented during the registration process to your first name, surname and company name (without telephone and e-mail details) being included on a list of participants, this information will be passed on to other participants who will themselves be attending the event.
Image, sound and film recordings for press purposes: worldwide users of online and print media.
Transmission to authorities takes place if Heidelberg University is legally obliged to transmit (e.g. Corona tracking).
6. Duration of storage
The above- mentioned person-related data will be deleted at the latest 2 years after the conference. Your first and last name as well as your email address will be excluded if you have consented in the registration process to receive information on thematically similar conferences in the future. Deletion will take place in case of conference revocation or if an email is permanently undeliverable.
7. Right of withdrawal for consent
The consent to the processing of the above-mentioned person-related data can be revoked at any time in the future. The lawfulness of the processed data based on the consent until the revocation is not affected by this.
8. Your data subject rights
You have the following rights in relation to your provided data:
- The right to obtain confirmation as to whether your provided data is being processed and to obtain information about the data processed, further information about the data processing and copies of the data (Art. 15 DS-GVO),
- The right to have inaccurate or incomplete data corrected or completed (Art. 16 DS-GVO),
- The right to erasure your provided data without delay (Art. 17 DS-GVO),
- The right to restrict your provided data processing (Art. 18 DS-GVO),
- The right to receive the data provided by you, as well the right to have your data transferred to other data controllers (Art. 20 DS-GVO),
- The right to object to future processing of data concerning yourself (Article 21 of the GDPR), provided that your personal data are processed in accordance with Article 6(1)(e) or (f) of the DS-GVO.
You have the right to complain to the supervisory authority about the processing of your personal data by Heidelberg University (Art. 77 DS-GVO). The supervisory authority within the meaning of Article 51 (1) DS-GVO concerning Heidelberg University is according to Section 25 (1) LDSG:
The State Commissioner for Data Protection and Freedom of Information of Baden-Württemberg
Visiting address: Königstrasse 10 a
Postal address: Postfach 10 29 32
II. Information about your right to object according to Art. 21 pap. 1 DS-GVO
You have the right to object at any time, on grounds relating to your particular situation, to the processing of data relating to yourself, which is carried out based on Art. 6 pap. 1 lit. e. DS-GVO (data processing in the public interest).